Administrative Assistant, Facilities
Ideally, the candidate will work on-site 3-4 days per week, 30 hours total. They can do some work from home, but Wednesdays are a must work on-site day. I am open to discuss the other days for them to work onsite. Depending on their bandwidth, the role could morph into 40 hours per week down the road.
This person would have to take lab safety training as they would be escorting the vendors through the building and into the labs. As we are an incubator space, all vendors must be escorted the entire time.
General duties and responsibilities:
- Greeting & escorting delivery vendors
- Help with stocking and inventory of kitchen/office supplies
- Scanning & Processing Packing Slips
- Bill.com approving the majority of R&D bills under $1,000, researching the majority of R&D bills above $1,000
- Processes CC receipts in purchasing folder
- Miscellaneous onsite as needed, “lots of dolly and cart usage”
- Processing deliveries: everything from Amazon to CDW to Fisher and Staples to Uline
- Miscellaneous projects: creating spreadsheets (emergency contact list, planning lists)