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Legal Document Specialist - Phoenix

Multiple shifts available:

Job Req 52465 Sunday - Thursday 10:00pm - 6:30am
Job Req 52615 Sunday - Thursday 10:00pm - 6:30am
Job Req 52616 Monday - Friday 12:00am - 8:00am
Job Req 52882 Sunday - Thursday 11:00pm - 7:00am

We are seeking dynamic professionals to join a team of word processing and proofreading staff located in our Phoenix, Arizona, service center. As a Document Processor, you will provide real-time assistance to clients supporting their time-sensitive project requests on your designated shift. You will work together with a team of individuals across multiple locations and shifts to provide the highest customer service and quality level. This is a challenging and rewarding position within our organization, supporting a prestigious law firm.
  • Proofread complex legal documents for proper firm style, consistency, spelling, syntax, punctuation, and grammar using proper citation protocols (The Chicago Manual of Style, The Bluebook, and the California Style Manual)
  • Perform word-for-word reading of converted documents against originals to ensure accurate conversions
  • Perform cross-reference checks and defined term checks
  • Review tables of authorities as requested
  • Check corrected proofs against markup to ensure corrections were made accurately.
  • Check formatting for consistency and adherence to client specifications.
  • Use standard proofreading marks.
  • Create, edit and format legal documents to firm specifications using a variety of
  • software applications
  • Convert, clean and format documents to/from different file formats
  • Create charts, graphs, tables, and spreadsheets as requested
  • Create and/or edit Tables of Authorities and Table of Contents
  • Perform data entry utilizing various software applications
  • Transcribe analog or digital dictation files
  • Restore/recover corrupted document files as necessary
  • Complete all assigned jobs by the deadline in an accurate and timely manner
  • Follow established policies and procedures at all times
  • Perform additional duties as assigned, including but not necessarily limited to:
  • File sharing and file downloading
  • Court/agency filings
  • Time entry
  • Scheduling assistance
  • Pleadings and discovery indexing
  • New business intake
  • File management
  • Conference/CLE registration
  • Troubleshooting/customer questions
  • Special projects

  • High school diploma or equivalent required; bachelor's degree preferred with 3+ years experience in legal word processing or legal field.
  • Strong knowledge of MS Office programs including Word, Outlook, Excel, and PowerPoint required
  • Experience and exposure in any of the legal word processing tasks below would be an added advantage; proofreading, Creating TOAs, TOCs, inserting automated cross-references, converting PDFs to Word using a variety of software, applying Word styles using macros, troubleshooting problem documents including redlines and documents containing multiple numbering schemes, style separators, cross-references, and other automated fields.
  • Ability to work through complex legal document markups and instructions in a timely and accurate manner
  • Ability to prioritize various requests and deadlines simultaneously
  • Strong written and verbal communication skills, including strong knowledge of the English language, including grammar, spelling, and punctuation
  • Proven ability to perform complex work promptly and meet strict deadlines
  • Exceptional attention to detail
  • Ability to interact with the client and team members professionally and respectfully at all times

Preferred Skills
  • Familiarity with legal terminology and a variety of document formats used in legal work
  • Knowledge of currently used legal writing styles and citation protocols (The Chicago Manual of Style, The Bluebook, and the California Style Manual)
  • Previous experience working in a law firm as a Legal Secretary, Paralegal, or similar position

At RRD, our people make a difference every day – in production, working with customers, or behind the scenes in a support role.  They know how to manage the job and exceed expectations.  Founded 156 years ago RRD is a Fortune 500 company that employs approximately 36,000 people in 40 countries across the globe.  For a challenging and rewarding career opportunity with an innovative industry leader, consider starting or continuing your career with RRD!

RRD is an EEO/AA including Vets and Disabled Employer