4-H Program Coordinator
Oregon State University Extension Service 4-H Youth Development program invites applications for a 4-H Program Coordinator position based at the OSU Extension Service Yamhill County Office in McMinnville, OR. This is a full-time, 12-month, professional faculty position that will serve Yamhill County. The anticipated starting salary for this position will be $57,200 - $63,200, commensurate with skills, education, and experience.
This Coordinator will work as a member of a regional and statewide team of the 4-H Youth Development program. Decisions regarding this position are in consultation with the supervision team which includes the Program Leader and the Regional Director.
4-H provides young people with intentional, high quality learning experiences that promote positive interactions with adults and peers, sustained and active participation across time, and opportunities to make meaningful contributions to the world around them. This mission is accomplished through the work of volunteers, youth, community members and professionals who organize and conduct learning experiences in club, group, community, and family settings. Programs are implemented in a manner that is consistent with the best practices in the field of youth development and respectful of local norms and culture.
Oregon Extension programs reach close to 100,000 young people annually through out-of-school, after-school, in-school and camping programming. 4-H faculty teach, develop materials, coordinate digital outreach activities and provide administrative oversight to a broad array of programs. This position oversees all 4-H programming and supervises volunteers with expertise in project areas (e.g., health, outdoor adventures, livestock, shooting sports, soccer, leadership, civic engagement, and robotics). Some 4-H experiences involve travel and overnight accommodations. 4-H faculty are required to assure compliance with Federal and State regulations related to youth protection, fund-raising, taxation, and the nonprofit status of 4-H and affiliated organizations.
Purpose of Position
This 4-H Program Coordinator is responsible for the management of a diverse portfolio of educational programming that meets the needs of youth in Yamhill County. All 4-H faculty are expected to use best practices in positive youth development to ensure that educational programs are of high quality and produce their intended outcomes. Programs are implemented in a manner that measures impact, fosters program improvement, builds volunteer capacity and participation, and strengthens community connections.
The Program Coordinator will work extensively with volunteers, in supervisory (program management) and collaborative roles. The individual in this position must have excellent interpersonal skills and the ability to build and maintain positive relationships with colleagues, youth, other educational and youth developmental programs, volunteers, families, community partners, associations, camp administrators, elected and appointed board members and county employees. The Program Coordinator must be attentive to detail, able to teach adults and youth, and adept at promoting and marketing to adult and youth audiences and using digital communications and engagement tools and systems.
In addition to responsibilities within Yamhill County, this 4-H Program Coordinator is expected to contribute to regional and state educational team efforts related to the incumbent’s expertise and interests, such as county and state fairs, summer camps, annual conferences and other activities as assigned.
Wireless access will be necessary for active and effective communication with staff, volunteers, and program partners as it is critical to the success of this position.
About the division:
The Division of Extension and Engagement (Division) is core to Oregon State University’s mission. The Division helps create real solutions and positive impact across Oregon and beyond. The Division is aligned under the leadership of the Vice Provost for Extension and Engagement. To learn more about our Division and its core units and initiatives, please visit our website: https://engagement.oregonstate.edu.
OSU Extension programs, partnerships and volunteer opportunities are focused on:
- Healthy communities and economies
- Resilient and productive forest and natural ecosystems
- Sustainable agriculture, food systems, and gardening
- Thriving youth, individuals and families
The Division has built the capacity and expectation for employees to use digital communications and technologies in the modern-day workplace. This reflects our demonstrable commitment to using digital communications tools and changing technologies as a primary way to raise Oregonian’s awareness of and engagement with our organization, programs and resources. These activities will be included in the annual plan of work, impact statements and summary of accomplishments/achievements.
Commitment to inclusive excellence:
Oregon State University is committed to creating and maintaining compassionate and inclusive learning and working environments for all learners, visitors and employees. We envision collaborative community environments that enhance civility and embrace diversity. All employees are responsible for achieving this commitment. This commitment includes, but is not limited to, complying with Civil Rights and Language Access regulations. In addition, this individual will design, develop, maintain and/or carry out Extension programs to ensure that educational programs and outreach activities serve diverse populations, including those that have been historically marginalized/excluded from participation.
OSU Division of Extension and Engagement’s Diversity, Equity, and Inclusion Unit:
OSU Moving Forward Together
This 4-H Program Coordinator embeds the commitment of the university to a collaborative and inclusive community in all interactions and duties performed while fostering a welcoming and respectful workplace culture. This individual creates opportunities for diversity, equity, and inclusion, and includes these activities in their annual plan of work, impact statements, and summary of accomplishments/achievements.
60% –Program Management
- Provide oversight and leadership for 4-H Youth Development Program in Yamhill County. Seek ways to increase the effectiveness of the overall OSU Extension Service Yamhill County program.
- Develop an annual plan of work that welcomes all demographics of the county, addresses youth educational and developmental needs, and engages adults.
- Ensure that a balance of delivery methods (clubs, camps, workshops, school enrichment, after-school) are used to engage youth and adults.
- Evaluate the quality and impact of educational programming and services on a routine basis.
- Evaluate the tools/mechanisms used to deliver programs/services. Document learner progress and program impact.
- Provide processes to facilitate active communication flow and collaboration between program participants, volunteers, and Extension faculty, including but not limited to using multiple methods of digital communication (i.e., web content, email newsletters, videoconferencing, social media and other online methods).
- Market/promote activities, programs and services of 4-H, the OSU Extension Service, and OSU, including using digital marketing strategies to reach intended audience segments.
- Develop and provide educational materials, program information and outreach activities using digital communication and engagement tools and systems, such as the Extension website.
- Use digital project management, work production and collaboration tools for efficient internal work.
- Follow OSU and division brand guidelines, digital publishing standards, and digital contact management data integrity practices for programmatic communications, marketing and engagement.
- Develop internal and external partnerships that enhance 4-H youth development programming and OSU Extension in Yamhill County.
- Collaborate with community members, organizations, businesses and agencies to aid program planning, delivery, support and evaluation.
- Collaborate with regional and statewide 4-H faculty members to enhance program effectiveness. Collaborating across disciplines, organizations, and programs areas is expected.
- Keep records and provide necessary reports to appropriate administrators when requested, including plans of work and reports of accomplishments.
- Coordinate, implement, and manage computer database programs, such as county fair management system in support of member and volunteer participation in events and activities. Utilize, maintain, and support 4-H enrollment systems for member, volunteer, and group enrollments.
- Maintain and manage confidential information, including criminal history checks and youth safety registry. The incumbent will be responsible for ensuring confidentiality and youth safety.
- Serve as an effective team member of the OSU Extension Yamhill County Office, the Extension 4‑H Youth Development Program, and OSU Extension Service.
- Pursue engagement activities that may include, but are not limited to the creation of internal and external partnerships.
- Utilize technology as a tool to increase the reach and impact of program delivery on constituents including participating in Ask Extension and using the division’s customer relationship management system.
- Use multiple methods of digital communication to collaborate internally and externally as appropriate.
- Organize and maintain program advisory and management committees and/or networks to identify program needs, mobilize local resources, make recommendations, assist in program implementation, and evaluate program effectiveness.
- Provide community and statewide opinion leaders and decision makers the context and understanding of how your program work relates to overall Extension programming output.
- Supervise volunteers who assist with the management of 4-H programs.
- Work closely with colleagues, 4-H youth, parents, volunteers, community members and others to support Extension activities at the Yamhill County Fair and Oregon State Fair, while always ensuring adherence to 4-H procedures and policies, OSU policies, and Positive Youth Development.
- Perform responsibilities as they relate to OSU relationship with Yamhill County 4-H Association includes:
- Ensure valid and current County 4-H Association agreements are on file and followed;
- Follow OSU financial policies, standards, rules, procedures, and best practices;
- Follow OSU 4-H financial procedures and best practices, Association bylaws, and the County 4-H Association agreement with OSU;
- Refer to the 4-H procedures handbook for working with the County 4-H Association;
- Serve as standing non-voting member of the County 4-H Association and work with 4-H State Office to avoid conflicts of interest.
- Work closely with colleagues, volunteers and 4-H camp administrators to provide meaningful overnight camp opportunities for youth within Yamhill County and neighboring counties where opportunities for mutual cooperation with colleagues from other counties arise.
30% – Program Teaching/Implementation
- Facilitate educational programs for adults and youth, in partnership with Extension staff, local partners, organizations, and youth and adults within the community.
- Develop and deliver non-credit educational programs to address priority emerging needs within the designated county communities, employing advisory committees, focus groups, surveys and other targeted assessment techniques. This will require travel throughout the county.
- Employ best practices of positive youth development engagement and 4-H program model theory. Develop and teach educational programs for adults and youth (ages 5-19) in content areas germane to achievement of positive youth development outcomes through various delivery methods, including school enrichment, after-school, community clubs and camps.
- Conduct volunteer development opportunities for new and existing volunteers to promote the best practices of positive youth development research, risk management, teaching, coaching, leadership and group management skills.
- Ensure that outreach activities and educational programs serve a wide range of populations, including those that have been historically marginalized/excluded from participation. Engage community partners and community members in a culturally responsive manner.
- Create research-based educational materials (handouts, curriculum, media based) and/or utilize existing research-based materials to support the delivery of educational programs.
5% – Organizational Accountability
- Implement fee-based programming and cost-recovery practices, develop partnerships, and solicit external funding to support and enhance educational programs as appropriate.
- Develop an annual plan of work addressing educational needs as well as evaluate the quality and impact of educational programs provided to audiences as appropriate.
- Attend training opportunities to build basic knowledge and consistent skills to use digital communications, marketing and engagement technologies relevant to position duties.
5% – Service and Other
- Facilitate a work environment that encourages respect for all people involved including promoting the development of knowledge and skills to engage with those of other cultures or backgrounds.
- Serve as an effective team member of the OSU Extension Yamhill County Office, the State 4-H Program, and OSU Extension Service.
- Participate in and contribute to professional development opportunities that are appropriate for the current assignment and specialty.
- Establish and maintain relationships with other professionals including involvement in local, state and national professional associations.
- Participate in community service activities as appropriate for the position.
- Serve on University or Extension committees as appropriate.
- Bachelor’s degree in youth development, volunteer development, education, family sciences, leadership, management, communications, or a closely related field.
- Demonstrated experience teaching, designing and/or developing Extension or other non-credit educational programs.
- Demonstrated written and oral communication skills including the effective use of mass media.
- Demonstrable commitment to promoting and enhancing diversity and inclusion.
- General knowledge and ability to use computers, including proficiency with word processing and data management programs.
- Ability to learn and use multiple forms of digital communication tools and systems, including websites, collaborative work platforms, email newsletters, and social media.
- Demonstrated ability to interact successfully with adult volunteers and manage volunteer programs, including volunteer recruitment, orientation, training, effective engagement, recognition, and evaluation.
- Demonstrated ability to work successfully with an advisory group or committee.
- Demonstrated ability to interact successfully with youth 5-19 years of age.
- Demonstrated ability to lead groups and to plan, organize, evaluate, manage, resolve conflicts and delegate details associated with program management.
- Demonstrated ability to work independently with minimal supervision.
- Ability to work as a team member with other professionals.
- Ability to successfully engage with diverse populations in a culturally responsible manner.
- Ability to adapt to the changing technological environment.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.
Preferred (Special) Qualifications
- Familiarity with the 4-H program and/or positive youth development principles.
- Demonstrated financial management skills.
- Bilingual (English and Spanish) and/or Bicultural with ability to engage Spanish speaking audiences through the utilization of bi-literate and bicultural skills.
- Experience as a collaborator who leverages resources and networks in one’s community.
- Experience with securing grants or other external supports for educational programs.
- Demonstrated ability incorporating use of web, social media, newsletter or other digital technologies in program development or outreach activities to achieve goals.
Working Conditions/Work Schedule
- Flexibility to work evenings and weekends.
- Position requires travel to provide educational programming and services throughout Yamhill County.
- Ability to transport up to 30 lbs. of instructional materials and/or equipment.
- Position duties will include working in varied working environments including professional office, county fairs, youth camps and livestock barns.
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide
• For more interesting facts about OSU visit: https://oregonstate.edu/about
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
To review posting and apply, go to: https://jobs.oregonstate.edu/postings/146526. Apply to posting # P07520UF. Closes: 12/15/23. OSU is an AA/EOE/Vets/Disabled